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Executive Assistant

About Candidate

I believe that my knowledge, skills, qualities, working experience and the inspiration that the position requires makes me a suitable candidate for this position.

I can confidently carry out the tasks mentioned in the job description, I consider myself a committed team player who relishes challenges and readily assumes responsibility and accountability in a personal performance role where initiative is vital.

The software expertise gave me a good foundation to build on, I can add value and make a worthwhile contribution with the technical essentials that I have gained during my service career.

My attitude and temperament best suites the nature of the job, therefore, I am eager to enter into a new working environment.

I will high appreciate the opportunity to contribute into the operation of your esteemed organization and earn advancement through on the job performance.

Given the chance to be part of your team I can assure you that I will always work hard to achieve the objectives set for me in a professional and timely manner without any hinderance or fuss.

Location

Education

N
National Diploma in Public Management 2012
Mangosuthu University of Technology

Faculty of Management Sciences

N
National Senior Certificate 2009
St Victor Senior Secondary School

Commerce

Work & Experience

E
Executive Assistant/ Secretary
Med-TechEngineers

• Manage and coordinate multiple extremely active calendars concurrently and ensure schedules are followed and respected. • Serve as Office Manager; supervise the Receptionist, order, and maintain office supplies and inventory, write, and edit business correspondence, and create and organize confidential files. • Manage and prioritize our partners’ schedules to ensure that their time is focused on critical, strategic issues and running errands. • Prepare and maintain MD's expense claims on a monthly basis. • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. • Coordinate communications, track and follow up on requests, and identify those of importance which require immediate attention. • Coordinate events, meetings conferences, seminars, workshops, and management strategic workshops, for the MD and the Executive Heads. • Drafting correspondence, document control, ensuring document confidentiality. • Perform a variety of accounting activities, such as preparing between 10 and 20 check requests, expense reports, purchase orders, and invoices each week. Ensure and maintain confidentiality of all communications and documentation. • Create purchase requisitions, ensure invoices are approved and processed on time via SAGE as well as to ensure weekly invoice register is submitted to finance. • Administration of company tools such as company phones, SIM cards, and ICT equipment. • Develop and maintain accurate records using spreadsheets of all company fleet assets and associated programs as directed by the fleet manager. • Enter new information and all updates into databases and spreadsheets; track and process all asset transfers, acquisitions, sales, and disposals. • Distribute truck registration paperwork to field locations and complete basic CARS (capital acquisition requests) for asset acquisition.

O
Office Manager / Personal Assistant
Constellation Property Group

• Partnered with executive leadership on the development of an Executive Offsite Planning Session designed to better align cross divisional goals with overall Corporate Strategic Plans. • Completed talent assessment of Divisional executive management for CEO and made recommendations on needed changes to optimize performance of Division. • Supervised the delivery of business support for departmental managers and frontline staff. • Directed and enhanced daily administrative operations relating to appointment bookings, cancellations, confirmations, and enquiries. Responded to client/stakeholder calls while ensuring the provision of excellent service. • Processed and maintained referral letters, client correspondence, client records and charts. Responsible for arranging of local and international travelling arrangements and the processing of claims. Utilized Microsoft Excel and internal company systems to reconcile deposits and monthly accounts, to process invoices and to compile precise and comprehensive payment records and medical correspondence. • Performed high level administrative and secretarial duties including typing, editing of reports, and preparing presentations.

S
Service Consultant / Bank Teller
Capitec Bank Ltd

• Prepared and maintained records for sales leads and progress status of accounts. • Provided excellent client service by fulfilling and exceeding the client’s desired need (save, transact, credit, and insure). • Accurately and timeously, gathered, and captured client information for loan approvals and conducted deposits, enquiries, and transactions. • Maintained skill, knowledge, and competency to sell Global one in the interest of the client. Presented and conducted self in accordance with brand expectations. • Compilation of confidential correspondence and general documentation. Organized and stored paperwork, documents, and computer-based information.

A
Administrative Officer
Department of Education

• Rendered communication support services in District: Collate information for news bulletin, newsletter from various sub-directorates, administer information dealing with correspondence /queries to & from Head Office, MECs office & Schools. • Co-ordinated the workflow in the office of the district: Maintain records, maintain records of Districts programmes calendar & update where required, Handle the due date control system, monitor & follow up where due dates are not met. • Co-ordinated logistical arrangements for special programmes & high-profile events in the district: Arrange venues for the events prepare invites & send to the role players i.e., Schools, Municipal Reps & community. • Developed & maintained database on schools’ performance in the office of the District Director: maintain all records of the school’s performance, update progress & tracking of performance on database. • Undertaken project/programme management initiatives as directed by the relevant business heads and specialists.