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• Daily operation of switchboard with a welcoming telephone etiquette. • Screen calls prior to transferring them to the intended employee and not issuing of employee's mobile numbers/e-mail addresses without their consent. Confidentiality is important. • Booking of meeting and conference calls. • Attending to visitors, executive guests, board members and clients professionally with a warm greeting • Capture Travel and Cell claims for all departments • Organize and provide a support service to relative functions and meetings, setting up of equipment, minute taking, catering, and ensuring venues within the facility are booked procedurally and correctly • Sending of faxes, emails, photocopies, binding • First aid representative for the Support Section and • Accept deliveries of personnel • Provide general administration work including typing, reports, presentation slides, scheduling appointments, arranging meetings and collating minutes • Assist Group Company Secretary, Executive’s PA and Executives. Board of Directors within the Group professionally. • Providing exceptional customer service in Front of the Office. Good knowledge of Pastel Partner and Payroll.

• Ensure that PO, invoices, POD's etc. are correctly received and filed • Ensure that all relevant details on invoices are correct • Ensure all prices are correct prior to processing • Receive and follow up on customer orders and review the orders placed by peers to reduce booking errors. • Ensure that bookings, confirmation, amendment and cancellation of sales orders are actioned on SAP. • Capture customer orders and understand customer requirements and resolve issues • Ensure order prices are captured as per deal sheet. • Print pick slips and prepare documentation for warehouse • Phone for authorisation numbers and follow up on outstanding orders. • Keep GRV list and claims list daily up to date • Daily file all claims and credit notes documentation • Do daily POD scanning • Daily follow up on any outstanding POD's • Coordinate of transporters arrivals (track & trace) • Report outstanding POD's to depot manager on a daily base • Responsible for reception area and calls • Maintain Filing

• Point of contact among executives, employees, clients and other external partners • Manage and coordinate multiple extremely active calendars concurrently and ensure schedules are followed and respected. • Provide subject matter expertise to Human Resources (HR) and Legal departments on employee-related matters and training; coordinate all details and catering for employee meetings • Serve as Office Manager; supervise the Receptionist, order and maintain office supplies and inventory, write and edit business correspondence, and create and organize confidential files • Processed expense reports, set up all meetings and catering, performed event planning, assisted with Board of Directors meetings, and supervised Administrative Assistants • Book Leave and overtime for staff members. • Filling and related administrative work. • Registration of tender documents with private and public entities. • Manage executives’ calendars and set up meetings • Make travel and accommodation arrangements • Structure daily expenses and prepare weekly, monthly or quarterly reports