I am writing to express my interest in the receptionist job opening at Capital Recruit. I believe my years of work experience in the administration field, as well as my communication and technological skills, make me an ideal fit for the position.
I have several years of receptionist experience, including working in a busy work environment with multiple phone lines and a large professional staff. I can therefore handle the bustling environment of a large of office.
I have strong written and oral communication skills. At my current job, I deal with a lot of suppliers, answering questions about the company, negotiating prices, registering new vendors to the company. I also call our suppliers every day to confirm orders, and send emails every day to suppliers.
I have experience with a variety of software programs, including Microsoft Office and SAP. I am also comfortable using multiple scheduling platforms, including Oracle.
My background and skills make me an excellent candidate for this position. Thank you for your consideration. I look forward to hearing from you to arrange a time to speak in person.
• English Home Language • Afrikaans First Additional Language • Mathematical Literacy • Life Orientation • Geography • History • Life Sciences
Work & Experience
• Issue approvals within all departments for material or supply orders • Prepare documentations for contracts, credit application and transactions. • Review and revise procurement policy. • Perform audit for Procurement department. • Liaise with relevant employees regarding outstanding/overdue amounts due to suppliers. • Discuss account status or activity for all vendors/supplier and update all accounts. • Execute sales or other financial transactions. • Negotiate prices, terms and conditions with suppliers. • Adhere to all company systems, practices and procedures.
• Responsible for the full administration function for a portfolio of clients. • Process client files and identify missing documents – Follow on outstanding documents. • Track movement in client accounts. • Provide updates to the relevant team members. • Effective query management & resolution. • Ensuring daily control procedures are adhered to. • Work with relevant documents such as trial balances, bind statements, balance sheets, etc. • Contribute to the team as needed. • Assist departments with administrative duties. • Liaising with clients to gather the relevant information for their files. • Build relationships with clients.
• Create on day adjustments on SAP to the load plan to ensure service and efficiency responsiveness. • Monitor the load plan and communication deviations to both internal and external customers • Investigate and resolve account-specific issues related to book shipments • Review and analyse daily trip sheet feedback with the objective of improving master. • Communicate issues to appropriate teams as necessary for quick resolution. • Monitor depot KPI’s daily i.e. Truck Start Up Times, Route Adherence, OTIF, & TAT’s and deliver insights to internal customers. • Accessibility to both internal and external customers through effective management of telephony systems. • Maintain effective social system with depots and drivers • Plan today loads for deliveries.