Executive PA

January 10, 2023
Application deadline closed.

Job Description

An Investment Firm located at The Campus in Bryanston, Johannesburg is looking for an Executive PA to join their dynamic and growing team.

 

1. Handling Diaries, Travel management and administration thereto, Setup of all Meetings, taking

minutes of meetings, Preparing Meeting packs, setting, and providing reminders for Directors. Assisting directors with any admin-related requests in terms of personal filing.

2. Setting up meetings and liaising with clients provided by the director which includes all forms of

communication including social media.

3. Manage a director’s social media

4. Attend meetings to take minutes whenever requested.

5. Any admin activities required by the director that the director believes will give them more time, this

can include general or personal admin as well.

6. Working on budgets and forecasts, needs to be strong with excel and numbers.

7. Handling calls and sending emails to clients, suppliers, and related for the Company and Group. 8. Handling physical and digital filing, systems, and all databases when required for the back office.

9. Assistance with Secretarial and Compliance in relation to clients on-boarding, ongoing regular

compliance, assistance with client portfolio reviews and all matters related thereto.

10. Meet and interact with all stakeholders of the company. This includes clients, suppliers, partners etc.

This also includes picking up and dropping off documents from clients and any related client interactions.

11. Assisting with Event Management.

12. Any other reasonable request of Directors or Management.

13. Make the Directors life easier and provide him more time.

 

SKILLS AND EXPERIENCE

3-5 years’ experience in an Executive PA Role. Experience in the Investment Industry will be an advantage.

BCom Degree is essential or equivalent

Knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint