Admin and Sales Assistant

January 24, 2023

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Job Description

A luxury car dealership is looking for an Admin and Sales Assistant.

 

Roles & Responsibilities
1. Compile OP’s, quotes, invoices, delivery documents, buy in documents and all other ancillary documents for all members of staff
2. Advertise all cars on their respective platforms
3. Ensure marketing of vehicles is done correctly, price, descriptions, etc.
4. Ensure deploy brand management upload vehicles onto the website and Youtube
5. Attend to all registration requirements in a timely manner (no longer than 1 week if we have the natis)
6. Ensure correct filing of invoices and documents in their respective folders
7. Ensure all invoices/receipts are captured on receiptbank
8. Ensure all invoices get paid in a timely manner (within 2 days of receiving the invoice)
9. Ensure all team members have the relevant supplies to complete their tasks, i.e., stationery, groceries, and other items.
10. Ensure all cars in both showrooms have number plates, stickers, and license disk holders on correctly at all times
11. Ensure all cars in both showrooms are kept clean
12. Ensure the premises of Prestige Marques is free of litter, cigarette butts, is clean and presentable
13. Ensure vehicle keys are kept in their respective safes and not laying around 14. Ensure security poles are in and always locked
15. Ensure air-conditioning is switched off at closing time
16. Attend to emails and administrative work which will include helping team members book reconditioning work and transport
17. Greet clients, make them feel welcome. offer tea. coffee. water, and other drinks
18. Assist in setting up deliveries and photoshoots
19. Brainstorm innovative ideas for products, promotions, and events