Executive Personal Assistant

June 26, 2023
R12000 - R15000 / month

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Job Description

An Investment Firm located at The Campus in Bryanston, Johannesburg is looking for an Executive PA to join their dynamic and growing team.

 

DUTIES:

  • Handling Diaries, Travel management, and administration thereto.
  • Setting up all Meetings, taking minutes of meetings.
  • Preparing Meeting packs, setting, and providing reminders for Directors.
  • Assisting directors with any admin-related requests in terms of personal filing.
  • Setting up meetings and liaising with clients provided by the director which includes all forms of
    communication including social media.
  • Manage a director’s social media.
  • Attend meetings to take minutes whenever requested.
  • Any admin activities required by the director that the director believes will give them more time, this
    can include general or personal admin as well.
  • Working on budgets and forecasts needs to be strong with Excel and numbers.
  • Handling calls and sending emails to clients, suppliers, and related for the Company and Group.
  • Handling physical and digital filing, systems, and all databases when required for the back office.
  • Assistance with Secretarial and Compliance in relation to clients on-boarding, ongoing regular
    compliance, assistance with client portfolio reviews, and all matters related thereto.
  • Meet and interact with all stakeholders of the company. This includes clients, suppliers, partners etc.
  • Picking up and dropping off documents from clients and any related client interactions.
  • Assisting with Event Management.
  • Any other reasonable request of Directors or Management.

SKILLS AND EXPERIENCE

3-5 years experience in an Executive PA Role. Experience in the Investment Industry will be an advantage.
BCom Degree is essential or equivalent
Knowledge of Microsoft Office Outlook, Word, Excel, PowerPoint